Assist with day-to-day accounting tasks Enter payables into QuickBooks and produce monthly & bi-monthly reports for prompt payments Manage purchase orders Record receivables into QuickBooks from regular mail, ACH, and direct deposits Confirm customer billing information at time of invoicing and follow-up on receipt of invoice Confirm Vendor information and setup accounts when needed Follow up with customers regarding accounts receivables Credit card and vendor statement reconciliation Potentially assist with weekly payroll (including certified payroll for all State & Federal wages) Work with outside accounting firm as needed Additional accounting tasks as needed Admin Responsibilities: Phones & general customer service RFQ data entry/customer information; Set calendar meetings for executives Manage office supply and ordering. Interaction with various vendors Close-out files (including scanning & shredding of previous years) Receive and sort incoming mail and deliveries, and manage outgoing mail